Data Protection Policy
This Data Protection Policy outlines the process of collecting, processing, and safeguarding personal data that we undertake as Data Controllers for visitors to our website and our clients. Our goal is to ensure the protection of your personal data in compliance with the General Data Protection Regulation (GDPR) and all relevant legislation.
Data Controller
The Data Controller of personal data is Prodentists L.P., with Tax Identification Number 802539200.
Data Collection and Purpose of Processing
A. Automatically Collected Data through the Website
Our website uses the SSL (Secure Sockets Layer) protocol to encrypt data. This includes:
- Date and time of access to the website
- Volume of data transmitted
- Browser and operating system
- IP address
The legal basis for processing this data is our legitimate interest in network security and protection against malicious activities (GDPR Article 6, paragraphs 1(f) and (1c)). The data is stored for the necessary period and is not used for other purposes.
- Customer Data
We collect data such as name, email, postal address, gender, age, profession, etc., for the provision of our services. The legal basis for processing this data is the performance of the contract and compliance with legal obligations (GDPR Article 6, paragraph 1(b) and 9, paragraph 2(h)). The data is retained for as long as necessary to fulfill the contract and to protect our legal rights. - Data via Email and Contact Form
We collect your name, email address, and any other information provided through communication. The legal basis is your consent (GDPR Article 6, paragraph 1(a)). Data is deleted after the communication is completed unless further retention is required by law. - Newsletter Subscription
With your consent, we collect your email address to send newsletters. The legal basis is your consent (GDPR Article 6, paragraph 1(a)), which you can revoke at any time. - Supplier Data
We collect data such as name, address, and financial information for the execution of our contracts. The legal basis is the performance of the contract and compliance with legal obligations (GDPR Article 6, paragraph 1(b) and (c)). The data is retained for up to twelve years from the last provision of services.
Data Access and Transfer
Your data is accessible by authorized personnel and third-party service providers (e.g., website hosting, accounting services). These third parties act according to our instructions and relevant legal frameworks. We do not transfer data outside the EU unless necessary and in compliance with GDPR terms.
Data Subject Rights
You have the right to request access, correction, deletion, or restriction of processing of your personal data. Additionally, you can object to processing or request data portability. To exercise these rights, please contact us via email.
Data Security
We take appropriate technical and organizational measures to protect your personal data from unauthorized or unlawful processing, as well as accidental loss or destruction.
Use of Cookies
For the optimal functioning of our website and enhanced user navigation, as well as to improve the provision of our services, we use cookies. Cookies are text files containing information that the Prodentists L.P. web server stores on your computer when you visit our website. This allows the website to remember your actions and preferences for a period of time, facilitating personalized online advertising, traffic analysis, or other statistical analyses, and the provision of the services you have requested. This way, you do not need to enter these preferences each time you visit the website or navigate through its pages. Only the Data Controller and specifically authorized partners have access to any information related to cookies.
You may control and/or delete cookies as you wish. Details can be found on the website: aboutcookies.org. If you choose to disable cookies on our website, some page functionalities may be lost or reduced.
Here are the cookies we use:
You can find more information about the use and management of cookies on our website through the following pages:
– About cookies and their management: aboutcookies.org, whatarecookies.com
– Regarding Google’s policy: Google User Consent Policy, Google Cookies Policy, Google Privacy Policy for Partners
Data Security and Integrity
Prodentists L.P. implements reasonable technical and organizational security policies and procedures to protect personal data from loss, misuse, alteration, or destruction. We also strive to ensure that access to your personal data is limited to those who need to know it. Individuals who have access to the data are obligated to maintain its confidentiality.
Please note that transmitting information over the internet is not completely secure. Although we make every effort to protect your personal data, we cannot guarantee the security of the data transmitted to our website. Once we receive your information, we will implement strict security procedures to attempt to prevent unauthorized access.
We make every reasonable effort to retain the personal data we collect from you only for the period during which we need the data for the purpose for which it was collected or until its deletion is requested (if earlier), unless further retention is required by law.
Links to Other Websites
Our website may contain links to other websites, which are governed by different privacy statements whose content may differ from this Privacy Statement. Please review the privacy policy of each website you visit before submitting any personal data to it. While we strive to provide links only to websites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices of other websites.
Data of Minors
When it is necessary to process the data of minors (e.g., patient data of minors), defined under GDPR as those under the age of 15, processing is done only with the written and explicitly expressed consent of the persons exercising parental authority over the minor. In any case, we make reasonable efforts to verify that the consent is provided or approved by the person who actually has parental responsibility, through identity verification and any other available means.
Rights of Data Subjects
You may contact us by mail or email at the addresses provided below to exercise your rights in accordance with Articles 15 et seq. of the GDPR. You may, for example, request an updated list of individuals who have access to your data, receive confirmation of whether we process personal data relating to you, check its content, source, accuracy, and location (also in relation to any third country), request a copy, request its correction, limit its processing, or even its deletion, if applicable.
Changes to this Policy
The Data Controller reviews this Policy regularly and may amend or revise it periodically at our discretion. When changes are made, we will record the date of modification or revision in the Policy. The updated Policy will apply to you and your data from that date. We encourage you to review this Policy periodically to check for any changes in how we manage your personal data. This Statement was last updated in February 2024.
Data Controller’s Statement “On Data Protection”
Increasing economic and scientific collaborations, as well as the mutual expectation for data processing services, have resulted in the exchange of personal data, a trend reinforced by the growing use of modern telecommunication means. For these reasons, it is essential that data processing is carried out with care.
Prodentists L.P. declares that compliance with the principles governing data protection for the processing of such data is its goal, as it is committed to respecting individuals’ rights and privacy. The Data Controller handles personal data with special care and always in accordance with Regulation EU 2016/679, the applicable National Law, and current legislation.
